PRIVACY POLICY
Effective Date: 11 October 2025
Website: www.centralmaltaeaglesclub.org
Organization: Central Malta Eagles Club
Affiliation: The Fraternal Order of Eagles – (Philippine Eagles)
1. Introduction
Central Malta Eagles Club (“we”, “our”, “us”) is a duly recognized socio-civic organization under The Fraternal Order of Eagles – (Philippine Eagles)
As a non-profit organization, we uphold the values of Service Through Strong Brotherhood, promoting community development, civic responsibility, and charity.
We are committed to protecting your personal information in compliance with the Data Privacy Act of 2012 (RA 10173) and, where applicable, the General Data Protection Regulation (GDPR).
This Privacy Policy explains how we collect, use, share, and safeguard your personal data when you visit our website, become a member, or participate in our programs and activities.
2. Information We Collect
We collect personal data necessary for legitimate club operations and community service initiatives.
a. Personal and Membership Information
Full name, contact details (email, phone, address)
Birthdate, age, gender, and occupation
Membership application details, including Eagle reference and date of initiation
Payment information (membership dues, donations, or event fees)
Attendance and participation records for club and outreach events
b. Event and Media Information
Photos, videos, or testimonials taken during official club events or outreach programs
These materials may be used for documentation, reports, and promotional materials with your consent
c. Technical and Website Data
IP address, browser type, and device information
Website analytics (via tools like Google Analytics)
Cookies to enhance website performance and user experience
You can disable cookies in your browser, though some site features may not function properly.
3. Purpose of Data Collection
We collect and process personal data for the following purposes:
To process membership applications and renewals
To communicate with members and the public regarding club activities, events, and initiatives
To organize and manage community outreach programs and socio-civic projects
To maintain official club records and reports
To promote our advocacies through newsletters, social media, and publications (with consent)
To comply with regulatory, legal, and organizational requirements set by TFOE-PE and relevant authorities
4. Legal Basis for Processing
We process your personal data under the following lawful bases:
Consent – when you voluntarily provide information or agree to event participation and media use
Contractual obligation – to fulfill membership responsibilities
Legal obligation – for record-keeping, taxation, or compliance
Legitimate interest – for internal communications, event coordination, and club operations
5. Data Sharing and Disclosure
We do not sell, rent, or trade personal data.
However, we may share data:
With authorized officers of Central Malta Eagles Club and The Fraternal Order of Eagles (Philippine Eagles) for legitimate organizational purposes
With service providers (e.g., payment processors, website hosts) under confidentiality agreements
When required by law, regulation, or court order
All persons and entities with access to personal data are bound by strict confidentiality and data protection obligations.
6. Event Photos, Videos, and Publications
Photos and videos taken during club activities may be published on our website, newsletters, or social media pages for transparency and promotion of socio-civic work.
We will:
Seek general consent during event registration or membership enrollment
Respect any written request not to publish specific images
Promptly remove content upon reasonable request to tfoecmec@gmail.com
7. Data Retention and Disposal
We retain personal data only for as long as necessary to fulfill the purposes stated above or as required by law.
When no longer needed, data will be securely deleted, anonymized, or destroyed in accordance with our records management policy.
8. Data Security
We implement appropriate organizational, physical, and technical measures to ensure the confidentiality, integrity, and availability of your data.
Access to personal data is restricted to authorized officers, and all are trained to handle information responsibly.
9. Your Data Privacy Rights
Under the Data Privacy Act of 2012 and applicable privacy laws, you have the right to:
Access your personal data
Request correction or updating of inaccurate information
Withdraw consent or object to certain processing
Request deletion (“right to be forgotten”)
Be informed of how your data is used
File a complaint with the National Privacy Commission (NPC)
For requests or concerns, contact us at: tfoecmec@gmail.com
10. Links to External Sites
Our website may link to third-party or affiliate pages (e.g., TFOE-PE national website, partner organizations).
We are not responsible for the privacy practices of those sites. Please review their privacy statements before providing personal information.
11. Policy Updates
We may update this Privacy Policy to reflect changes in our operations, technology, or legal obligations.
The updated policy will be posted on our website with a new Effective Date.
12. Contact Us
For inquiries, feedback, or privacy concerns, please contact:
Central Malta Eagles Club
Under The Fraternal Order of Eagles – (Philippine Eagles)
Email: tfoecmec@gmail.com
Website: www.centralmaltaeaglesclub.org
